Booster Board Members
The President shall be the principal executive officer of the organization and, subject to the control of the Executive Board shall in general supervise and control all the activities of the organization. The President shall be a member of the Executive Board and, when present, shall preside at all meetings of the Executive Board and all meetings of the membership. The President shall vote only in the case of a tie in a vote of the Executive Board or the membership. The President shall oversee the selection and appointing of the chairpersons of all Standing and Special Committees and shall be an ex-officio member of all committees of the organization. The President shall serve as the primary contact between the Executive Board and the Principal, Athletics Director, and coaching staff. The President shall represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served.
The Vice-President shall be a member of the Executive Board and, in the absence of the President, shall perform the duties of the President. The Vice-President shall perform such other duties as are assigned by the President or the Executive Board. The Vice President shall oversee all 501c3 operations to ensure that CFBC remains in compliance and good standing. The Vice president shall request and oversee all facility use operations to include requests and reservation of said usage.
The Secretary shall be a member of the Executive Board. The Secretary shall keep the minutes of the proceedings of the membership and the Executive Board, shall see that all notices are duly given in accordance with these Bylaws, shall be responsible to take, record and publish the meeting minutes, prepare agenda, shall manage all correspondence and communications, and, in general, perform all duties incident to the of Secretary and such other duties as may be assigned by the President or the Executive Board. The Secretary also keeps a copy of the minutes book, bylaws, rules, and any other necessary supplies, and brings them to meetings.
The Treasurer shall be a member of the Executive Board. The Treasurer is the authorized custodian to have oversight of all funds of the organization in accordance with the organization’s financial policies. The Treasurer will organize, document, and record all financial activities. The Treasurer will be diligent and conscientious in ensuring all funds are received and spent in accordance with the organization’s tax-exempt purpose, bylaws and budget. The financial records belong to the organization and must be available to the other officers and members upon request. The Treasurer will make sure that all 501c3 filings are completed and submitted timely.
The Treasurer shall:
- Prepare an annual budget for review and approval by the members.
- Ensure that numbered receipts are provided for cash received by the organization.
- Ensure that all funds are timely deposited in the organization’s authorized bank account(s).
- Ensure that payments and disbursements are authorized by approved budget, or an amendment to the budget.
- Present a written financial report (including income and expenditures and comparing budgeted amounts to actual year-to-date amounts), at each Executive Board Meeting.
- See that an annual financial review or audit, as appropriate based on budget size, is conducted and presented to the Executive Board.
- Prepare and file all 501c3 documents in accordance with the State of Arizona.
Helps recruit and manage members and volunteers to support the Crismon Football Program.
Here’s a simplified breakdown of responsibilities:
- Membership Recruitment & Retention
- Volunteer Recruitment
- Volunteer Coordination
- Communication
- Event Planning & Support
- Collaboration
- Foster Engagement
In summary, the Membership/Volunteer Committee Chair is essential for growing and maintaining an active, engaged group of supporters who help the booster club achieve its goals and support the school.
Your main role is to plan, organize, and manage all team meals. This includes making sure players
are fed before and after games, arranging meal logistics, and coordinating volunteers. Here’s a simplified breakdown of your responsibilities:
- Meal Planning and Scheduling
- Budgeting and Fundraising
- Food Procurement
- Volunteer Coordination
- Logistics and Setup
- Communication
- Record keeping and Reporting
- Team Engagement
In short, your job is to ensure the players are well-fed, and you handle everything from meal planning to budgeting, organizing volunteers, and keeping things running smoothly.
As the Concessions Chair for a high school football booster club, your main job is to manage the concessions stand at football games and events. This includes overseeing inventory, staffing, budgeting, and ensuring the stand is profitable while providing food and drinks to attendees. Here’s a simplified breakdown of your responsibilities:
- Operations Planning
- Inventory Management
- Budgeting and Finances
- Volunteer Management
- Setup and Cleanup
- Health and Safety
- Promotion
- Reporting
In summary, you are responsible for running an efficient, profitable concessions stand, managing volunteers, and supporting the booster
club’s fundraising efforts. Strong organizational and financial management skills are key to this role.
Job Duties:
Oversee the production, sales, and distribution of team gear and merchandise. This role involves both organizational and strategic duties to support the football program and engage with the community. Key responsibilities include:
- Inventory Management
- Design and Ordering
- Sales and Fundraising
- Budgeting and Financial Management
- Coordination with Coaches and Players
- Promotion and Marketing
- Volunteer Coordination
- Seasonal and Special Projects
- End-of-Season Wrap-Up
In this role, the Merchandise/Gear Committee Chair ensures the football program has the necessary gear and creates revenue for the
booster club, requiring strong organizational skills and engagement with the community.
Helps connect the team with the community by organizing volunteer and service projects. Here’s a simplified overview of the role:
- Organizing Community Service Events
- Liaison with Community Organizations
- Recruiting Volunteers
- Promoting Community Engagement
- Tracking Volunteer Hours
- Building Community Relationships
- Collaborating with Other Committees
- Budgeting and Resource Management
- Tracking Impact and Success
In short, the role bridges the football team and the
community, organizing projects that raise the team’s profile while teaching the players the value of giving back.
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